Free Email Signature Generator + Professional Service

Create a Professional HTML Email Signature

Build a clean, branded email signature for Outlook, Gmail and other major email clients. Use our free generator yourself, or let Advanced Solutions design, test and prepare a complete signature system for your business or team.

Professional HTML email signature examples
Free Tool

Build Your Email Signature

Add your details, choose a layout and preview your signature instantly. No registration required. Start with the compatibility-first layout or add your logo for a more branded result.

Signature details

Logo

Calls to action

Image rule: for broad email compatibility, PNG or JPG remains safest. Host your logo over HTTPS. Essential contact information remains real HTML text.
Compatibility first A+ recommended default

A — no-image maximum compatibility.
A+ — single-column with logo; recommended default.
B — premium two-column design.
C — compact reply signature.
D — branded signature with promotional banner.

Ready.
' + '';frame.onload = function () { try { var doc = frame.contentDocument || frame.contentWindow.document; var height = Math.max( 180, doc.documentElement.scrollHeight || 0, doc.body ? doc.body.scrollHeight : 0 ); frame.style.height = (height + 8) + 'px'; } catch (e) { frame.style.height = '360px'; } };frame.srcdoc = previewContent; }if (code) { code.value = html; }if (status) { status.textContent = 'Preview updated — ' + new Date().toLocaleTimeString(); } }function setTemplate(templateName, clickedButton) { currentTemplate = templateName;root.querySelectorAll('[data-template]').forEach(function (button) { button.classList.remove('as-esb-tab-active'); });if (clickedButton) { clickedButton.classList.add('as-esb-tab-active'); }render(); }function fallbackCopySignature(html) { var holder = document.createElement('div'); holder.setAttribute('contenteditable', 'true'); holder.style.position = 'fixed'; holder.style.left = '-99999px'; holder.style.top = '0'; holder.innerHTML = html; document.body.appendChild(holder);var range = document.createRange(); range.selectNodeContents(holder); var selection = window.getSelection(); selection.removeAllRanges(); selection.addRange(range);var success = false; try { success = document.execCommand('copy'); } catch (e) {}selection.removeAllRanges(); holder.remove(); return success; }function copySignature() { render();var html = generatedHTML(); var status = output('status'); var temp = document.createElement('div'); temp.innerHTML = html; var plain = temp.innerText || temp.textContent || '';if (navigator.clipboard && window.ClipboardItem && navigator.clipboard.write) { var item = new ClipboardItem({ 'text/html': new Blob([html], { type: 'text/html' }), 'text/plain': new Blob([plain], { type: 'text/plain' }) });navigator.clipboard.write([item]).then(function () { if (status) status.textContent = 'Signature copied. Paste it into your email signature settings.'; }).catch(function () { var ok = fallbackCopySignature(html); if (status) status.textContent = ok ? 'Signature copied. Paste it into your email signature settings.' : 'Copy failed. Use Copy HTML instead.'; }); } else { var ok = fallbackCopySignature(html); if (status) status.textContent = ok ? 'Signature copied. Paste it into your email signature settings.' : 'Copy failed. Use Copy HTML instead.'; } }function toggleCode(button) { var code = output('code'); if (!code) return;var hidden = code.classList.toggle('as-esb-codebox-hidden'); if (button) button.textContent = hidden ? 'View HTML' : 'Hide HTML'; }function copyHTML() { render();var code = output('code'); var status = output('status');if (!code) { return; }if (navigator.clipboard && navigator.clipboard.writeText) { navigator.clipboard.writeText(code.value).then(function () { if (status) status.textContent = 'Signature HTML copied.'; }).catch(function () { code.select(); document.execCommand('copy'); if (status) status.textContent = 'Signature HTML copied.'; }); } else { code.select(); document.execCommand('copy'); if (status) status.textContent = 'Signature HTML copied.'; } }function downloadHTML() { render();var html = output('code') ? output('code').value : ''; var company = value('company') || 'Client'; var safeCompany = company.replace(/[^a-z0-9]+/gi, '_'); var full = '' + html + '';var blob = new Blob([full], { type: 'text/html' }); var url = URL.createObjectURL(blob); var link = document.createElement('a');link.href = url; link.download = safeCompany + '_Email_Signature_' + currentTemplate + '.html';document.body.appendChild(link); link.click(); link.remove();URL.revokeObjectURL(url); }function loadDemo() { var demo = { name: 'Alex Morgan', title: 'Managing Director', company: 'Example Company', tagline: 'Professional services', phone: '+353 1 234 5678', email: 'alex@example.ie', website: 'https://www.example.ie/', webdisplay: 'www.example.ie', address: '10 Example Street, Dublin, Ireland', maps: '', brand: '#2257D6', accent: '#F2F4F7', logo: '', logowidth: '110', logoalt: 'Example Company', cta1label: 'Book a Consultation', cta1url: 'https://www.example.ie/contact/', cta2label: 'View Our Work', cta2url: 'https://www.example.ie/portfolio/', footer: 'Helping clients move forward with confidence.', banner: '', bannerurl: 'https://www.example.ie/', bannerwidth: '520', banneralt: 'Promotional banner' };Object.keys(demo).forEach(function (name) { var el = field(name); if (el) { el.value = demo[name]; } });render(); }function clearAll() { root.querySelectorAll('[data-field]').forEach(function (el) { if (el.getAttribute('data-field') === 'brand') { el.value = '#2257D6'; } else if (el.getAttribute('data-field') === 'accent') { el.value = '#F2F4F7'; } else if (el.getAttribute('data-field') === 'logowidth') { el.value = '110'; } else if (el.getAttribute('data-field') === 'bannerwidth') { el.value = '520'; } else { el.value = ''; } });render(); }root.addEventListener('click', function (event) { var templateButton = event.target.closest('[data-template]'); if (templateButton && root.contains(templateButton)) { setTemplate(templateButton.getAttribute('data-template'), templateButton); return; }var actionButton = event.target.closest('[data-action]'); if (!actionButton || !root.contains(actionButton)) { return; }var action = actionButton.getAttribute('data-action');if (action === 'copy-signature') copySignature(); if (action === 'render') render(); if (action === 'copy') copyHTML(); if (action === 'download') downloadHTML(); if (action === 'toggle-code') toggleCode(actionButton); if (action === 'demo') loadDemo(); if (action === 'clear') clearAll(); });root.addEventListener('input', function (event) { if (event.target.matches('[data-field]')) { window.clearTimeout(root._asEsbTimer); root._asEsbTimer = window.setTimeout(render, 180); } });render(); })();
Email compatibility note: email clients do not all render HTML in exactly the same way. The generator uses compatibility-first structures, but minor differences between Outlook, Gmail, Apple Mail and mobile applications can still occur.

How the Free Generator Works

Create a professional signature in three simple steps.

Add Your Details

Enter your contact information, website and brand colour. Add a hosted logo if you want a branded version.

Choose a Layout

Select a maximum-compatibility, logo, premium two-column or compact reply layout and preview it instantly.

Copy or Download

Copy the finished signature for your email settings, or download the HTML if you need the source file.

Done-for-you service

Want Us to Do It for You?

The free generator is ideal for creating a professional signature yourself. If you need a bespoke design, compatibility review, installation assistance, team consistency or campaign-ready assets, Advanced Solutions can prepare the complete signature system for you.

Bespoke Design

Designed around your real brand rather than a preset layout.

Compatibility Review

Prepared with Outlook, Gmail and common mobile email environments in mind.

Installation Support

Guidance getting the approved signature installed and tested correctly.

Team Deployment

Consistent personalised versions for multiple employees and departments.

More Than Just Contact Details

A professional email signature helps your business look more established, improves consistency across your team, and creates more opportunities to promote services, campaigns, virtual tours, offers or branded content inside everyday communication.

Professional Branding

Create a stronger first impression with a clean, branded signature that feels consistent with your website and visual identity.

Marketing Opportunity

Add CTA links, banners, QR codes, virtual tours, booking links, social profiles or promotions.

Consistent Team Presentation

Give every team member a consistent branded signature while keeping names, roles and contact details personalised.

Built for Businesses of Every Size

Professional email signatures can strengthen day-to-day communication for sole traders, SMEs, professional services, property businesses, retail, ecommerce, hospitality, venues and larger teams.

  • Professional services and consultants
  • Restaurants, hotels and hospitality groups
  • Property, real estate and construction
  • Retail and ecommerce businesses
  • SMEs and multi-person teams
Professional branded business email signature
Especially useful for hospitality: signatures can promote virtual tours and 3D walkthroughs, wedding or private dining pages, menus, brochures, booking forms, seasonal offers and event information directly from everyday emails.
Compatibility-first HTML email signature example

Compatibility-First HTML Email Signatures

Email clients do not all render HTML in the same way. Outlook, Gmail, Apple Mail and mobile applications can interpret layouts and styling differently. We therefore build around email-safe structures rather than website-style code.

  • Email-safe table structures
  • Inline CSS for essential styling
  • Outlook-conscious layouts
  • Mobile-friendly dimensions
  • Clickable contact information and CTA links
  • Compatibility review for professional builds

We often combine signatures with newsletter campaigns, dynamic QR codes, and broader branding assets to create a more connected digital presentation.

Designed for Real Business Communication

Email signatures should feel like a natural extension of your website, branding and customer experience — not an afterthought.

Professional builds can combine signatures with virtual tours, QR codes, newsletter campaigns or seasonal marketing banners.

Email-Safe HTML Clickable CTA Links QR Code Integration Social Media Links Virtual Tour CTA Team Consistency Campaign Banners

Free Generator vs Professional Service

The free tool is excellent for DIY use. The professional service is for businesses that need a bespoke, tested and supported result.

FeatureFree GeneratorProfessional Service
Create HTML signature
Multiple proven layouts
Add your logo and brand colour
Bespoke brand-led design
Email-client compatibility review
Installation assistance
Multi-person team setup
Campaign / promotional banners
Bespoke layouts and advanced integrations
Ongoing support and future updates

Professional Email Signature Solutions

The free generator is available for DIY use. Choose a professional option when you want a bespoke design, compatibility review, installation support or a consistent team-wide setup.

Professional Signature Design

€119

Bespoke signature design and implementation for one person or business owner.

  • Bespoke design based on your brand
  • Professionally prepared HTML
  • Logo and image optimisation
  • Clickable contact details and CTAs
  • Compatibility review
  • One revision round
  • Installation guide

Advanced Signature System

Custom Pricing

For larger teams, recurring campaigns, department variations and managed signature systems.

  • Larger Microsoft 365 / Google Workspace teams
  • Campaign and promotional banners
  • Department and role variations
  • New starter / staff update workflows
  • Advanced custom layouts
  • Ongoing management and support

Optional Enhancements

QR Code Integration Virtual Tour CTA Campaign Banners Social Media Links Newsletter Signup CTA

Need updates later? We can support new staff members, contact detail changes, campaign banners and company rebranding.

How to Install Your Email Signature

Once you have copied your signature, add it through your email client's signature settings and send yourself a test email.

Gmail

Open Gmail signature settings, create a new signature, paste the copied signature, choose your default sender settings and save your changes.

Outlook

Open the signature settings for your version of Outlook, create or edit a signature, paste your result, assign it to the correct account and test it.

Apple Mail

Open Mail signature settings, create a signature for the correct account, paste your result and send a test message to confirm the layout.

Menu names can differ between email-client versions. If you purchase a professional signature, we can provide installation guidance for your setup.

Email Signature FAQs

Common questions about HTML signatures, Outlook compatibility and the free generator.

Will my signature look identical in every email client?

No email-signature provider can guarantee pixel-identical rendering everywhere. Outlook, Gmail, Apple Mail and mobile clients use different rendering engines. The aim is a clean, readable and professional result across the environments that matter.

Can I add my company logo?

Yes. The free generator supports a hosted logo URL. For best reliability, use an optimised image hosted over HTTPS, ideally on your own domain.

Why can Outlook display HTML signatures differently?

Different Outlook versions do not all use the same rendering engine. Some versions support modern HTML differently from Gmail or browser-based email clients, which is why compatibility-first table layouts and inline styling are important.

Can you create signatures for our whole team?

Yes. We can create an approved master design and personalise it for individual staff names, roles, contact details, departments and campaign requirements.

Do I need to understand HTML to use the free generator?

No. Fill in your details, choose a layout and use the Copy Signature option. HTML remains available as an advanced option if you or your IT provider need the source code.

Need More Than the Free Generator?

From bespoke individual signatures to consistent company-wide systems, Advanced Solutions can design, prepare and support professional email signatures built around your business.